Position description
Director of Event Services
The Director of Event Services has primary responsibility for the co-ordination, development, planning, execution and support of IAIDQ or IAIDQ co-sponsored events such as conferences, symposia or similar types of event. Events may be ‘physical’ events taking place at a specific venue or may be ‘virtual’, taking place on-line, or may be a combination of both.
The Director of Event Services has the strategic responsibility for identifying and developing events to promote and develop the IAIDQ in current areas represented by members and in new markets. The Director of Event Services would execute this responsibility in co-operation with the Directors of Publicity, Member Services and Partnerships as appropriate.
Furthermore, the Director of Event Services Services has responsibility for one of the key sources of income for the Association and as such requires diligent focus on delivery and
It is envisaged that the Director of Event Services would work directly with Communities of Practice and members to develop ‘on the ground’ capabilities to project manage individual events while allowing the Director of Event Services to retain a ‘global’ perspective on all IAIDQ and IAIDQ co-sponsored events on behalf of the Board.
Areas of Responsibility/Duties
- Co-ordinate Board liaison with IAIDQ symposia, conferences, and other events, including international, country-wide, regional and local events;
- Assist President with contract negotiations for conference partners, vendors and IAIDQ employees or volunteers;
- Co-ordinate with Director of Publicity, the planning, resourcing and execution of IAIDQ activities at events and the effective marketing of events;
- Co-ordinate with the Director of Partner Relations , relationships with other professional conferences and events that share/complement IAIDQ goals and principles;
- Develop IAIDQ conferences and events outside the USA in target markets identified by the Board. The strategy for this must include development and support of CoP events.
- Co-ordinate with Director of Member Services to provide support and assistance to Community of Practice events and be the primary point of contact on the Board for CoP leaders looking to organize IAIDQ events.
- With assistance from other Board members, identify members who can form part of an Events Team to assist in the execution of Events strategy and in the project management of specific events to successful conclusion.
- In collaboration with the Directors of Publicity, Member Services and Partnerships, recommend strategic direction for future conferences and events;
- Monitor performance of conferences and events affiliated with IAIDQ;
- Report on conference and event activities and results to IAIDQ Board of Directors, and where necessary develop reporting mechanisms and metrics;
- Serve as the representative for the association on all contracts with conference partners, vendors and IAIDQ employees;
- Accountable for planning and execution of events.
Key Skills/Experience for the Role
The Director of Event Services is a critical role for the delivery of the IAIDQ’s message, the attraction and retention of members, and the raising of funding for the IAIDQ worldwide. As such, successful delivery on the objectives of this role has a direct impact on the performance of the Association and our ability to deliver on other strategic and operational goals.
The key skills/experience required for this role (in addition to the required core skills/experience of BoD officers):
- Proven Project Management experience, ideally with virtual teams;
- Ability to build and lead teams, develop plans and execute to those plans;
- Communication and negotiation skills;
- Previous experience planning and delivering events such as conferences is desirable.
As it is envisaged that the Director of Event Services will develop and lead an Events Team, an ability to reach out to members personally and build personal connections with members is also a desirable attribute.
